Registration Fact Sheet


Registration for the Relay for Life of Newtown will once again be done 100% on-line.

Click here to register to “Join A Team” or “Start A Team” and it will take you through the registration process.

The registration fee is $10.00 and must be paid on-line. This is an administration fee and is separate from the donations that can also be made on-line. Please be careful that if you are making a donation when you are filling out the registration form you need to remember to separate the registration fee from the donation.

Please include your date of birth when you register. If you are under the age of 18 it is mandatory that you complete a “Youth Participant Waiver Form". It needs to be completed, signed and turned in by Bank Night.

Chaperones are required for all youth participants. “Chaperone Agreement” forms need to be signed and turned in by Bank Night. The required ratio is 1 Chaperone for every 5 youths. (1-5 youth = I Chaperone, 6-10 youth = 2 Chaperones, 11-15 youths = 3 Chaperones, etc.)

There will be no registration the day of the Relay.

Please refer to the Information section of this Blog for all details regarding incentives, site allocations, relay bucks and offline donations.


Tuesday, March 10, 2009

Relay Bucks

Relay Bucks are incentive awards issued to qualifying teams. Once a team has met their $100/pp average they are in a position to have any relay bucks they have earned included in their overall calculation, which determines site allocation. Relay bucks do not count towards individual incentive awards. So how can you earn relay bucks?

Meetings

At each monthly meeting, one team is eligible to win relay bucks based on the criteria for that meeting, e.g. full team, team with most 1K members, team with greatest amount of emails sent, etc. Need to be at the meeting in order to receive.

Luminaria

For every 50 Luminaria sold by a team, that team will receive $500 Relay Bucks.

Auction

Once again this year we will be offering relay bucks to a team when they donate an item to the online auction and that item sells. The donated item must be valued at $50 or more. At the close of the auction, the final bid (sold) amount for your donated item will be added to your teams overall total. For every five items a team contributes, $250 bonus relay bucks will be given in addition to the closing sale value.

Sponsorship

Your team is encouraged to solicit corporate sponsors. If a team signs a sponsor, they will receive the value of the sponsorship in relay bucks. If it is a returning sponsor, then the team will receive 50% of the value.

Remember, in order to have relay bucks included in your site incentive calculation, your team must first qualify by having a minimum of 8 participants and an average of $100 per participant.
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Incentives

As we all know there is no greater incentive than to help educate others about cancer awareness and to contribute to funding that will some day find a cure for cancer, this is truly the reason we Relay. To show appreciation for your efforts, the Relay committee would love to offer recognition awards to those individuals that have gone above and beyond. These incentives will be determined based on what each participant has posted on line as of bank night. This year we are excited to offer the following awards:

1 K
All participants who have received donations totaling $1,000-$1,999 on line will receive a barbecue apron, embroidered with Relay for Life - 1 K.



2 K
All participants who have received donations totaling $2,000-$4,999 on line will receive a Relay for Life Key. In addition the American Cancer Society will recognize you nationally.

5 K
All participants who have received donations totaling $5,000-$9,999 on line will receive a Deluxe Barbecue set.



10 K
All participants who have received donations totaling $10,000 or greater on line will receive a Barbecue Grill.



In addition to the above, award recipients will be honored at an award ceremony at 8:00 p.m. and will be invited to the survivor reception. We wish that each of you receive one of these wonderful awards but we want to thank you for any level of participation.
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Tent Sites

Tent sites will be assigned after Bank Night and team captains will be sent e-mail with their tent site number. Teams will only be assigned a tent site if they have met the criteria, which is 8 person minimum and an average of $100 per partcipant.

All tent sites will be assigned based on the donations (excludes luminarias) received by the team. The total donations plus incentive relay bucks will be divided by the total number of participants on the team (team average).

The team with the highest team average will be assigned the prime site (Relay Ritz) for the Relay. The remaining sites will be assigned in order based on each team’s team average.

There is a minimum of 8 participants on a team in order to get a tent site

A minimum team average of $100 is required in order to be assigned a tent site. (8 participants = $800 minimum, 15 participants = $1,500 minimum, 40 participants = $4,000 minimum, etc)
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Entering Offline (Cash/Check) Donation

• From left hand navigation, go to "Enter my HQ"
• Enter you user ID and Password
• Once in your Headquarters, click on the "Tools Tab" along the top.
• Click on the "Enter Pledge" Button.
The Offline Donation form will appear. Fill in the appropriate information and click "Submit".
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